Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!Cross River Rail will transform the way we travel to, from and through Brisbane in the future. It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.Cross River Rail is a new 10.2km rail line including 5.9km of twin tunnels running under the Brisbane River and CBD. It includes the delivery of four new underground stations, two new above-ground stations, accessibility rebuilds for six stations, the construction of three new stations on the Gold Coast, and the introduction of a new world-class ‘ETCS' signalling system.This is a once in a lifetime opportunity to work on one of Australia's largest infrastructure projects and to be a part of something that will leave a lasting legacy for generations to come.About the RoleThe Secretariat and Governance Officer role is fast-paced and is an exciting opportunity to collaborate, enhance and provide senior executive level secretariat support, reporting, coordination and distribution activities for the Delivery Authority’s governance forums.The role has responsibility for maintaining key reporting, managing the flow of information and approvals between units and decision-makers, analysing and collating reports required by the governance forums to monitor performance and identifying and developing initiatives to improve secretariat support.The position forms part of the Governance & Reporting team and reports to the Assistant Governance and Reporting Director.Key responsibilities include:Provide coordination, distribution, secretariat and reporting requirements for the Delivery Authority’s key governance forums including board and committee meetings.Preparation of high-quality Board Packs including agendas, briefing notes, board papers, minutes and actions, memoranda and submissions relating to key activities undertaken by the Program Delivery teamContribute to the collation and preparation of timely and relevant reports, briefings, presentations, and information papers to set time frames and quality standards.Collaborate internally and externally to enable streamlined processes which supports the effective flow of information between stakeholders.Maintenance of registers, (minutes register, action register).Assist with identifying and developing improved governance and reporting processes and procedures within the Delivery Authority.Create clear, cohesive and transparent governance records, through well-prepared information, ensuring appropriate records are maintained.About YouThe successful candidate will be able to demonstrate the following key competencies:Proven experience in providing high level secretariat support to several governance entities.Comprehensive understanding of corporate governance frameworks, including the ability to identify, develop and implement new and improved procedures and processes.Possess strong relationship building and stakeholder engagement skillsHave exceptional organisational, time management and prioritisation skills, with strong analytical, written and verbal skillsHigh level of proficiency with Microsoft Office suite including document editing, formatting of external documents to project standards.Experience using document management sharing tools would be well regarded.Why work with CRRDA?On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging, matched superannuation contributions and access to world class employee assistance provider Benestar.   How To ApplyPlease download the attached position description below and develop a cover letter addressing the key competencies section. Click Apply Now to go to our application portal and submit your CV / Resume as the first step. The opportunity to upload cover letter and provide personal details follow separately. Applications close Sunday, 5th February 2023. Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.PD - Secretariat and Governance Officer

Secretariat and Governance Officer

Cross River Rail Delivery Authority (CRRDA)…Your chance to work with the best!

Cross River Rail will transform the way we travel to, from and through Brisbane in the future. It will be a catalyst for 10 years of wider rail transformation across the whole of South East Queensland and it is already playing a key role in how we prepare for the 2032 Olympic and Paralympic Games.

Cross River Rail is a new 10.2km rail line including 5.9km of twin tunnels running under the Brisbane River and CBD. It includes the delivery of four new underground stations, two new above-ground stations, accessibility rebuilds for six stations, the construction of three new stations on the Gold Coast, and the introduction of a new world-class ‘ETCS' signalling system.

This is a once in a lifetime opportunity to work on one of Australia's largest infrastructure projects and to be a part of something that will leave a lasting legacy for generations to come.

About the Role

The Secretariat and Governance Officer role is fast-paced and is an exciting opportunity to collaborate, enhance and provide senior executive level secretariat support, reporting, coordination and distribution activities for the Delivery Authority’s governance forums.

The role has responsibility for maintaining key reporting, managing the flow of information and approvals between units and decision-makers, analysing and collating reports required by the governance forums to monitor performance and identifying and developing initiatives to improve secretariat support.

The position forms part of the Governance & Reporting team and reports to the Assistant Governance and Reporting Director.

Key responsibilities include:

  • Provide coordination, distribution, secretariat and reporting requirements for the Delivery Authority’s key governance forums including board and committee meetings.
  • Preparation of high-quality Board Packs including agendas, briefing notes, board papers, minutes and actions, memoranda and submissions relating to key activities undertaken by the Program Delivery team
  • Contribute to the collation and preparation of timely and relevant reports, briefings, presentations, and information papers to set time frames and quality standards.
  • Collaborate internally and externally to enable streamlined processes which supports the effective flow of information between stakeholders.
  • Maintenance of registers, (minutes register, action register).
  • Assist with identifying and developing improved governance and reporting processes and procedures within the Delivery Authority.
  • Create clear, cohesive and transparent governance records, through well-prepared information, ensuring appropriate records are maintained.

About You

The successful candidate will be able to demonstrate the following key competencies:

  • Proven experience in providing high level secretariat support to several governance entities.
  • Comprehensive understanding of corporate governance frameworks, including the ability to identify, develop and implement new and improved procedures and processes.
  • Possess strong relationship building and stakeholder engagement skills
  • Have exceptional organisational, time management and prioritisation skills, with strong analytical, written and verbal skills
  • High level of proficiency with Microsoft Office suite including document editing, formatting of external documents to project standards.
  • Experience using document management sharing tools would be well regarded.

Why work with CRRDA?

On Cross River Rail you will not only work with the best but become your best. And as we enter a new phase of delivery, our project offers a rare career opportunity for top tier professionals to have played their part on something that is genuinely city shaping and transformative.

Our people are supported with flexible work options, career development through the Australian Institute of Management, salary packaging, matched superannuation contributions and access to world class employee assistance provider Benestar.   

How To Apply

Please download the attached position description below and develop a cover letter addressing the key competencies section. Click Apply Now to go to our application portal and submit your CV / Resume as the first step. The opportunity to upload cover letter and provide personal details follow separately. Applications close Sunday, 5th February 2023. 

Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all Cross River Rail Delivery Authority vacancies.

To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Caitlin Marsh on , quoting Ref No. 46613.