Bowls Victoria is the governing state body for the sport of bowls.  Our primary purpose is to grow, develop and nurture Victoria’s most accessible sport. We are a not for profit organisation, responsible for the governance, events, player development, rules, club services and communications throughout the state. We service over 500-member clubs and over 42,000 registered players, and lead the sport and business of bowls for the benefit of the Victorian bowls community.The Events and Competitions Coordinator will assist in the delivery of new and existing events and competitions. This includes assisting in their planning, organisation and delivery. The role assists in delivering livestreaming, stakeholder/partner management and acquisition, along with presentations at BV events. The role reports directly to the Events and Competitions Manager.Key functions and responsibilities for the role include:Present to groups of host clubs on their role and processes and procedures for successfully hosting Bowls Victoria events.Liaise with host venues and/or local organising committees in the lead up to and during events to ensure they meet the expected standards required (i.e. catering, risk mitigation, greens, volunteers, etc).Coordinate all Competition Day event activities at events as the Tournament Director.Be a contact point for all BV Events and Competitions.Host and manage presentations at each event.Assisting in livestreaming production, including commentating.Assist in presenting new event concepts to key stakeholders.Stakeholder/Partner presentations and liaison as required to build the relationship between Bowls Victoria and its stakeholders/partners.Liaise with Marketing staff to ensure quality promotion and coverage of events.Prepare pre-event administration tasks such as gathering entry information, following up incorrect information and participant data, developing and issuing draws/team details, handling withdrawals, prize money information and other relevant duties.Organise player registrations, draws, appointment of officials, prizes, etc for all major events.Ensure effective pre-event communication with all event competitors and other key stakeholders and post event communication such as results are delivered.Follow standardised procedures and event plans for organising major events.Work collaboratively to support volunteer committees that strengthen the efficient delivery of events.Ensure all events and competitions are loaded into the Competition Management System.Utilise BowlsLink for all event administration.Other duties as requested or required by the Chief Executive Officer, GM Commercial Operations and Events and Competitions Manager.To be successful in this role you need to meet the following criteria:Demonstrated knowledge and experience in event management is highly desired.Public speaking and presentation skills.Ability to deal calmly and consistently with demanding responsibilities and conflicting priorities from a range of customers and staff.Advanced relationship building skills.High level computer literacy.Knowledge of the game, including its tactics and playing styles to assist with informed commentary.Highly developed written and verbal communication skills to deal with people from a wide range of backgrounds and needs.Experience in working with volunteers and in bowls will be highly regarded.Must be prepared to work weekends and travel both intrastate and interstate, at times for extended periods.Working with Children CheckDrivers Licence and own vehicle.The role is available full-time or part-time, negotiable with the right applicant, based in the Bowls Victoria office in Hawthorn East.We are seeking experienced applicants so please only apply if you have the skills and experience we are looking for.Please note that Bowls Australia is managing the recruitment process for this role and all enquiries should be directed to hr@bowls.com.au.Applications must be submitted via the web link.  Please do not email applications.Applications close Monday 15th May 2023 at 9am.Position Description

Events and Competitions Coordinator

Bowls Victoria is the governing state body for the sport of bowls.  Our primary purpose is to grow, develop and nurture Victoria’s most accessible sport. We are a not for profit organisation, responsible for the governance, events, player development, rules, club services and communications throughout the state. We service over 500-member clubs and over 42,000 registered players, and lead the sport and business of bowls for the benefit of the Victorian bowls community.

The Events and Competitions Coordinator will assist in the delivery of new and existing events and competitions. This includes assisting in their planning, organisation and delivery. The role assists in delivering livestreaming, stakeholder/partner management and acquisition, along with presentations at BV events. The role reports directly to the Events and Competitions Manager.

Key functions and responsibilities for the role include:

  • Present to groups of host clubs on their role and processes and procedures for successfully hosting Bowls Victoria events.
  • Liaise with host venues and/or local organising committees in the lead up to and during events to ensure they meet the expected standards required (i.e. catering, risk mitigation, greens, volunteers, etc).
  • Coordinate all Competition Day event activities at events as the Tournament Director.
  • Be a contact point for all BV Events and Competitions.
  • Host and manage presentations at each event.
  • Assisting in livestreaming production, including commentating.
  • Assist in presenting new event concepts to key stakeholders.
  • Stakeholder/Partner presentations and liaison as required to build the relationship between Bowls Victoria and its stakeholders/partners.
  • Liaise with Marketing staff to ensure quality promotion and coverage of events.
  • Prepare pre-event administration tasks such as gathering entry information, following up incorrect information and participant data, developing and issuing draws/team details, handling withdrawals, prize money information and other relevant duties.
  • Organise player registrations, draws, appointment of officials, prizes, etc for all major events.
  • Ensure effective pre-event communication with all event competitors and other key stakeholders and post event communication such as results are delivered.
  • Follow standardised procedures and event plans for organising major events.
  • Work collaboratively to support volunteer committees that strengthen the efficient delivery of events.
  • Ensure all events and competitions are loaded into the Competition Management System.
  • Utilise BowlsLink for all event administration.
  • Other duties as requested or required by the Chief Executive Officer, GM Commercial Operations and Events and Competitions Manager.

To be successful in this role you need to meet the following criteria:

  • Demonstrated knowledge and experience in event management is highly desired.
  • Public speaking and presentation skills.
  • Ability to deal calmly and consistently with demanding responsibilities and conflicting priorities from a range of customers and staff.
  • Advanced relationship building skills.
  • High level computer literacy.
  • Knowledge of the game, including its tactics and playing styles to assist with informed commentary.
  • Highly developed written and verbal communication skills to deal with people from a wide range of backgrounds and needs.
  • Experience in working with volunteers and in bowls will be highly regarded.
  • Must be prepared to work weekends and travel both intrastate and interstate, at times for extended periods.
  • Working with Children Check
  • Drivers Licence and own vehicle.

The role is available full-time or part-time, negotiable with the right applicant, based in the Bowls Victoria office in Hawthorn East.

We are seeking experienced applicants so please only apply if you have the skills and experience we are looking for.

Please note that Bowls Australia is managing the recruitment process for this role and all enquiries should be directed to hr@bowls.com.au.

Applications must be submitted via the web link.  Please do not email applications.

Applications close Monday 15th May 2023 at 9am.