Warehousing and Logistics AdministratorAbout the OpportunityWe are seeking a detail‑focused and organised Warehousing and Logistics Administrator to support the effective delivery of warehousing and logistics operations within Austal Defence Australia (ADA).In this role, you will be responsible for the accurate and timely processing of warehouse and logistics transactions within IFS, ensuring all activities are compliant, traceable, and aligned with established procedures.You will play a key role in maintaining data integrity, supporting remote warehouse receipting, coordinating stocktake activities, and ensuring visibility of inventory across both on‑site and subcontractor‑held locations.About AustalAustal is Australia’s global shipbuilder, Defence prime contractor, and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for leading operators worldwide, with operations spanning Australia, the USA, the Philippines, and Vietnam.Under the Strategic Shipbuilding Agreement (SSA), Austal is leading a new era of continuous naval shipbuilding in Western Australia—driving innovation, strengthening sovereign capability, and creating long‑term opportunities for Australian industry and workforce.Learn more at austal.com/ssaThis is your opportunity to contribute to projects of national significance. The maritime is now.What’s InvolvedProcess warehouse and logistics transactions within IFS accurately and in a timely mannerPerform remote warehouse receipting for subcontractor‑held inventoryValidate delivery documentation against purchase orders prior to receiptingMonitor and manage outstanding receipting to prevent backlogMaintain accurate inventory records and ensure system alignment with physical stockSupport stocktake coordination, reconciliation, and discrepancy resolutionManage and maintain documentation for audit and traceability purposesLiaise with procurement, finance, suppliers, and warehouse teams to resolve issuesProvide transactional and administrative support to warehouse operationsIdentify and escalate discrepancies impacting system accuracy and compliance You’ll NeedEssentialExperience in supply chain, logistics, or administrative support roles Experience using ERP systems (IFS, SAP, Pronto or similar)Strong attention to detail with a focus on data accuracyEffective communication and organisational skillsAbility to manage competing priorities in a fast‑paced environmentDesirableExperience supporting inventory across multiple or remote locationsUnderstanding of purchase order and accounts payable processesExperience in manufacturing, defence, or maritime environments Why Join Us?Competitive compensation and benefits packageOpportunities for professional development and career progressionA supportive and collaborative team environmentExposure to large-scale defence and shipbuilding operationsAt Austal, we are committed to providing a safe and inclusive workplace for all. We actively encourage applications from Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, identities, and abilities. Veterans are also encouraged to apply. 

Warehouse and Logistics Admin

Warehousing and Logistics Administrator

About the Opportunity

We are seeking a detail‑focused and organised Warehousing and Logistics Administrator to support the effective delivery of warehousing and logistics operations within Austal Defence Australia (ADA).

In this role, you will be responsible for the accurate and timely processing of warehouse and logistics transactions within IFS, ensuring all activities are compliant, traceable, and aligned with established procedures.

You will play a key role in maintaining data integrity, supporting remote warehouse receipting, coordinating stocktake activities, and ensuring visibility of inventory across both on‑site and subcontractor‑held locations.

About Austal

Austal is Australia’s global shipbuilder, Defence prime contractor, and maritime technology partner of choice. We design, construct, and support defence and commercial vessels for leading operators worldwide, with operations spanning Australia, the USA, the Philippines, and Vietnam.

Under the Strategic Shipbuilding Agreement (SSA), Austal is leading a new era of continuous naval shipbuilding in Western Australia—driving innovation, strengthening sovereign capability, and creating long‑term opportunities for Australian industry and workforce.

Learn more at austal.com/ssa

This is your opportunity to contribute to projects of national significance. The maritime is now.

What’s Involved

  • Process warehouse and logistics transactions within IFS accurately and in a timely manner
  • Perform remote warehouse receipting for subcontractor‑held inventory
  • Validate delivery documentation against purchase orders prior to receipting
  • Monitor and manage outstanding receipting to prevent backlog
  • Maintain accurate inventory records and ensure system alignment with physical stock
  • Support stocktake coordination, reconciliation, and discrepancy resolution
  • Manage and maintain documentation for audit and traceability purposes
  • Liaise with procurement, finance, suppliers, and warehouse teams to resolve issues
  • Provide transactional and administrative support to warehouse operations
  • Identify and escalate discrepancies impacting system accuracy and compliance

You’ll Need

Essential

  • Experience in supply chain, logistics, or administrative support roles
  • Experience using ERP systems (IFS, SAP, Pronto or similar)
  • Strong attention to detail with a focus on data accuracy
  • Effective communication and organisational skills
  • Ability to manage competing priorities in a fast‑paced environment

Desirable

  • Experience supporting inventory across multiple or remote locations
  • Understanding of purchase order and accounts payable processes
  • Experience in manufacturing, defence, or maritime environments

Why Join Us?

  • Competitive compensation and benefits package
  • Opportunities for professional development and career progression
  • A supportive and collaborative team environment
  • Exposure to large-scale defence and shipbuilding operations

At Austal, we are committed to providing a safe and inclusive workplace for all. We actively encourage applications from Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, identities, and abilities. Veterans are also encouraged to apply.