An Innovative Co-Educational Primary School and Early Learning Centre of the Lutheran Church of AustraliaServing 700 students from ELC to Year 6At our Immanuel Early Learning Centre, we are committed to providing education where each child is supported to grow and develop as a whole person.  We are currently seeking a compassionate and dedicated ELC Administration Assistant to join our ELC community in a 1.0 FTE position commencing Monday 18th January 2027. As an ELC Administration Assistant, you will:provide day-to-day administrative support to the ELC leadership team and staffdeliver friendly, professional and welcoming assistance to families, staff and visitorsrespond to telephone calls, emails and general enquiries, referring matters to the appropriate staff member as requiredmaintain organised records and filing systems and assist with preparing correspondence, reports and schedulesprocess enrolments, bookings and updates to family information in Xplor and other relevant systemsmaintain accurate child and family records, following up on missing or outdated documentation.support fees and Childcare Subsidy administration assist with compliance, documentation, purchasing and suppliesWe are looking for someone with:proven success in a frontline service or customer service role - previous experience in an ELC, childcare service, school environment or similar is desirableexperience maintaining accurate, confidential records and supporting compliance documentation, audits or government reportingfamiliarity with Child Care Subsidy (CCS) processes, reporting requirements and their impact on family accountsdemonstrated strengths in communication, relationship building and teamworkthe ability to work collaboratively with staff, students, and familiesJoin a supportive, values-based community where your work helps families feel welcomed, informed and confident from their first interaction with our ELC.Applications close on Monday 23rd November at 4pm.Job Description

Early Learning Centre (ELC) Administration Assistant

An Innovative Co-Educational Primary School and Early Learning Centre of the Lutheran Church of Australia

Serving 700 students from ELC to Year 6

At our Immanuel Early Learning Centre, we are committed to providing education where each child is supported to grow and develop as a whole person.  

We are currently seeking a compassionate and dedicated ELC Administration Assistant to join our ELC community in a 1.0 FTE position commencing Monday 18th January 2027. 

As an ELC Administration Assistant, you will:

  • provide day-to-day administrative support to the ELC leadership team and staff

  • deliver friendly, professional and welcoming assistance to families, staff and visitors

  • respond to telephone calls, emails and general enquiries, referring matters to the appropriate staff member as required

  • maintain organised records and filing systems and assist with preparing correspondence, reports and schedules

  • process enrolments, bookings and updates to family information in Xplor and other relevant systems

  • maintain accurate child and family records, following up on missing or outdated documentation.

  • support fees and Childcare Subsidy administration 

  • assist with compliance, documentation, purchasing and supplies

We are looking for someone with:

  • proven success in a frontline service or customer service role - previous experience in an ELC, childcare service, school environment or similar is desirable

  • experience maintaining accurate, confidential records and supporting compliance documentation, audits or government reporting

  • familiarity with Child Care Subsidy (CCS) processes, reporting requirements and their impact on family accounts

  • demonstrated strengths in communication, relationship building and teamwork

  • the ability to work collaboratively with staff, students, and families

Join a supportive, values-based community where your work helps families feel welcomed, informed and confident from their first interaction with our ELC.

Applications close on Monday 23rd November at 4pm.