About UsProudly not-for-profit and operating for over 40 years, Mamre is one of Brisbane’s longest-serving disability support providers. Join our team today and start making a real difference in the lives of people with disability and their support networks.About the roleThe Personal Assistant/HR Administartor (PA) provides an elevated level of professional administrative support to the Executive Director | Operations and People and Culture (ED). This included ensuring the ED is prepared and informed on relevant matters in a timely manner, researching, preparing and planning for projects, meetings and action lists within agreed timeframes and proactively management of the calendar and inbox. In providing this support the position demonstrates highly skilled communication, initiative, discretion, and confidentiality. excellence in customer experience and service delivery across the Organisation and its customers. The PA will liaise with internal and external stakeholders including Senior Leaders, Customers, and members of the public.Key Responsibilities: Personal AssistantProvide quality and timely administrative support to ED.Maintain a high level of awareness of matters to effectively respond to enquiries and exercise sound judgement on the manner of response.Maintain and coordinate an effective calendar and filing system, ensuring competing demands are effectively managed.Coordinate relevant staff responses and/or input into projects, programs, reports, correspondence, and corporate issues.Support the EDs by proactively responding to enquiries from customers and staff with a high level of discretion, maturity, diplomacy and judgement ensuring exceptional customer experience.Human Resources AdministrationCoordinate induction and mandatory training and ensure employee training records are maintained.Monitor the HR inbox and ensure queries are answered in a timely manner or escalated appropriately.Ensure the HRIS system functioning is optimised and that security permissions are maintained as well as provide HRIS reporting services as required.Ensure employee credentials and data are current throughout the employee lifecycle.Qualifications / Skills:Must have a minimum of 3 years experience as a Personal Assistant / Executive Assistant  (or similar executive administrative role)Tertiary qualifications in Human Resources or equivalent or relevant experience in human resources are highly desirableDemonstrated ability to proactively support the ED with their day-to-day operations including anticipating needs. Ability to sustain high-level performance, problem-solve and meet demanding work deadlines with limited supervision. Proficient skills in Microsoft Word, Outlook, Excel, PowerPoint and SharePoint Highly developed time management, planning and organisational skills High-level grammar, written and verbal communication skills.A commitment to quality outputs with a high degree of attention to detailCurrent Blue Card and Yellow Card/NDIS Worker Screening Card or willingness to obtain NDIS Worker Orientation Module CertificateUpdated COVID-19 Vaccination StatusBenefits: An opportunity to give back to the community while utilising your skillsAn attractive remuneration package, including Salary Packaging - save up to $15,900 per year tax-free!In addition to your tax-free benefit, you can also use up to $2,650 of your pre-tax income to pay for entertainment expenses (meals, holiday accommodation etc.)Free 24/7 consultation and counselling for you and your immediate family with our EAP Services Apply nowTo find out more about who we are and to view the Position Description, visit www.mamre.org.au.  Please submit your Resume with a Cover letter detailing your experience and motivations for applying.PD_Personal Assistant|HR Administrator

Personal Assistant | HR Administrator

About Us

Proudly not-for-profit and operating for over 40 years, Mamre is one of Brisbane’s longest-serving disability support providers. Join our team today and start making a real difference in the lives of people with disability and their support networks.

About the role

The Personal Assistant/HR Administartor (PA) provides an elevated level of professional administrative support to the Executive Director | Operations and People and Culture (ED). This included ensuring the ED is prepared and informed on relevant matters in a timely manner, researching, preparing and planning for projects, meetings and action lists within agreed timeframes and proactively management of the calendar and inbox.
In providing this support the position demonstrates highly skilled communication, initiative, discretion, and confidentiality. excellence in customer experience and service delivery across the Organisation and its customers. The PA will liaise with internal and external stakeholders including Senior Leaders, Customers, and members of the public.

Key Responsibilities: 

Personal Assistant

  • Provide quality and timely administrative support to ED.
  • Maintain a high level of awareness of matters to effectively respond to enquiries and exercise sound judgement on the manner of response.
  • Maintain and coordinate an effective calendar and filing system, ensuring competing demands are effectively managed.
  • Coordinate relevant staff responses and/or input into projects, programs, reports, correspondence, and corporate issues.
  • Support the EDs by proactively responding to enquiries from customers and staff with a high level of discretion, maturity, diplomacy and judgement ensuring exceptional customer experience.

Human Resources Administration

  • Coordinate induction and mandatory training and ensure employee training records are maintained.
  • Monitor the HR inbox and ensure queries are answered in a timely manner or escalated appropriately.
  • Ensure the HRIS system functioning is optimised and that security permissions are maintained as well as provide HRIS reporting services as required.
  • Ensure employee credentials and data are current throughout the employee lifecycle.

Qualifications / Skills:

  • Must have a minimum of 3 years experience as a Personal Assistant / Executive Assistant  (or similar executive administrative role)
  • Tertiary qualifications in Human Resources or equivalent or relevant experience in human resources are highly desirable
  • Demonstrated ability to proactively support the ED with their day-to-day operations including anticipating needs. 
  • Ability to sustain high-level performance, problem-solve and meet demanding work deadlines with limited supervision. 
  • Proficient skills in Microsoft Word, Outlook, Excel, PowerPoint and SharePoint 
  • Highly developed time management, planning and organisational skills 
  • High-level grammar, written and verbal communication skills.
  • A commitment to quality outputs with a high degree of attention to detail
  • Current Blue Card and Yellow Card/NDIS Worker Screening Card or willingness to obtain
  • NDIS Worker Orientation Module Certificate
  • Updated COVID-19 Vaccination Status

Benefits: 

  • An opportunity to give back to the community while utilising your skills
  • An attractive remuneration package, including Salary Packaging - save up to $15,900 per year tax-free!
  • In addition to your tax-free benefit, you can also use up to $2,650 of your pre-tax income to pay for entertainment expenses (meals, holiday accommodation etc.)
  • Free 24/7 consultation and counselling for you and your immediate family with our EAP Services 

Apply now

To find out more about who we are and to view the Position Description, visit www.mamre.org.au.  

Please submit your Resume with a Cover letter detailing your experience and motivations for applying.